Poland's New Immigration Rules Effective June 2025

As of 1 June 2025, Poland will introduce significant changes to its immigration framework, particularly concerning the work authorization process. These updates are aimed at modernizing systems, tightening compliance, and deterring illegal employment. Employers hiring foreign nationals in Poland must take note of the new requirements to ensure smooth onboarding and legal compliance.

Key Changes at a Glance

• Mandatory Electronic Work Authorization
  Employers will be required to submit all work authorization applications through electronic systems. Paper-based procedures will be phased out, streamlining processing but also demanding familiarity with digital platforms.
• Expanded Grounds for Rejection
  Authorities will have broader discretion to reject applications based on non-compliance, incomplete documentation, or employer violations. This raises the stakes for accurate and timely submissions.
• Stricter Employer Compliance Obligations
  Companies must now:
  • Submit employment contracts before work commencement
  • Comply with stricter notification deadlines
  • Undergo enhanced right-to-work checks
• Higher Penalties for Illegal Employment
  Employers found violating the rules face increased fines and potential legal repercussions. This includes fines for failure to notify authorities or employing foreign nationals without valid authorization.
• Fast-Track Processing for Key Sectors
  A new expedited route will prioritize work permit processing in sectors deemed economically critical helping fill labour shortages without lengthy delays.
• Remote Work Exceptions for Foreign Entities
  Foreign nationals working occasionally for overseas employers can do so without a Polish work permit. However, this applies only to occasional work. Standard remote work regulations remain unchanged for ongoing employment relationships.

Conclusion

Poland’s upcoming immigration reforms reflect a broader push for digitization, transparency, and labor market protection. Employers must adapt quickly to stay compliant, especially with new electronic systems and stricter enforcement. Those who proactively align their HR and legal teams with these changes will minimize risks and maintain seamless international hiring processes.

Stay tuned—we'll continue monitoring developments and provide updates as more information becomes available.

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Anywr is a French international group specializing in the global talent mobility and international recruitment. The company supports businesses in the search and integration of international talent, offering a complete range of services from sourcing to settlement. Anywr has a network of over 300 consultants in 16 countries. A member of the FrenchTech 120, the group is now composed of nearly 900 employees worldwide, with 400 in France, serving the largest French and international groups. Anywr is an innovative and responsible company, committed to its communities, which puts its expertise and solutions at the service of social integration projects and diversity. ANYWR has adopted the status of a Mission-led Company (Loi Pacte) since June 2021.

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